Datenschutzbestimmungen gem. EU-DSGVO


1. Allgemeine Bestimmungen

Die Wiener Medizinische Akademie behält sich das Recht vor, die bestehenden Datenschutzbestimmungen jederzeit unter strikter Beachtung der geltenden Rechtsnormen zu ändern.

 1.1. Persönliche Daten:

Ihre freiwillig übermittelten persönlichen Daten (durch Eingabe in die Online-Formulare bzw. Zusendung durch Ihren Gruppenkoordinator) werden unter Beachtung der geltenden Datenschutzgesetze (EU-DSGVO 2018) erhoben, gespeichert und verarbeitet.

Anmeldung, Abstract-Einreichung, Zusatzbuchungen & Hotelbuchung:

Eine Registrierung und/oder Abstracteinreichung ist ohne Erhebung, Speicherung und Verarbeitung Ihrer personenbezogenen Daten nicht möglich. Dies dient ausschließlich der Organisation und Durchführung der Veranstaltung. Eine Weitergabe Ihrer Daten erfolgt nur an Dritte, die unmittelbar an der Durchführung der Veranstaltung beteiligt sind und wenn der organisatorische Ablauf dies im Rahmen Ihrer Buchungen erfordert (veranstaltender Verein, Hotel, Transportunternehmen, Reiseversicherung etc.).

1.2. Fotos/Filme:

Mit Ihrer Anmeldung erteilen Sie der Wiener Medizinischen Akademie sowie dem Veranstalter die Erlaubnis, von Ihnen bzw. Ihrem Firmenauftritt durch unser offizielles Fotografenteam vor Ort während der Tagung angefertigte Fotos/Filme für Marketingzwecke (Veranstaltungsberichterstattung, Förderung von Folgeveranstaltungen & Selbstmarketing) auf unbestimmte Zeit. Wenn Sie nicht möchten, dass von Ihnen aufgenommene Fotos/Filme veröffentlicht werden, können Sie sich jederzeit an uns wenden: dataprotection@medacad.org.

1.3. Links zu anderen Websites:

Unsere Online-Formulare können Links zu anderen Websites enthalten. Die Wiener Medizinische Akademie ist nicht für die von Ihnen auf anderen Websites bereitgestellten Daten verantwortlich. Auch unsere Partnerunternehmen sind zur Einhaltung der EU-DSGVO verpflichtet, die Umsetzung obliegt jedoch jedem Unternehmen selbst. Unsere Datenschutzrichtlinien gelten ausschließlich für die von uns (Wiener Medizinische Akademie GmbH) verwalteten Daten.

2. Informationspflicht gem. Art 12-14 EU-DSGVO (EU-DSGVO)

Gerne informieren wir Sie im Folgenden über Art, Zweck und Umfang der Verarbeitung Ihrer personenbezogenen Daten.

 

2.1. Veranstalter

Medizinische Universität Wien

Universitätsklinik f. Allgemeinchirurgie

pankreastag@medacad.org

Alser Str. 4, 1090 Wien

 

T: +43 1 405 1383 0

E-mail: dataprotection@medacad.org

Verantwortliche Person: Univ.-Prof. Dr. Martin Schindl

Datenschutzkoordinatorin: Mirjam Uebelhör

Die Datenerhebung erfolgt im Rahmen des 9. Österreichischen Pankreastages und/oder der Masterclass Pankreaschirurgie

 

Datenprozessor:

Wiener Medizinische Akademie Wien GmbH, Alser Str. 4, 1090 Wien

T: +43 1 405 1383 0

E-mail: dataprotection@medacad.org 

Management of the person responsible: Mirjam Uebelhör, Jerome del Picchia

Data Protection Coordinator: Jerome del Picchia

The data is collected within the framework of the 9. Österreichischen Pankreastages und/oder der Masterclass Pankreaschirurgie

 

2.2. Purposes of Processing:
Depending on the participant status and the bookings of the data subject (see Booking Overview E-Mail), the data are processed for one or more of the purposes listed below.

 

Processing Purpose

Data Categories

Participant Management

(Registration, Additional Bookings)

name

contact data

address data/invoice data

registration data

additional bookings

travel data (if necessary)

passport data (if necessary)

special requirements (sensitive data)

special dietary requirements (sensitive data)

Hotel Management

name
contact data
address data/invoice data
hotel booking data
travel data (if necessary)

credit card guarantees (if necessary) )

Scientific Management &Coordination Grants und Awards

name
contact data
date of birth (if necessary)
lecture data (speaker, topic, title)

Industry Management

(Exhibition & Sponsoring)

name

contact data

company data

General Organisation /

Accreditation & Compliance

name & city/country

institution/organisation (if necessary)

specialisation (if necessary)

lecture data (speaker, topic, title)

General Organisation / Accounting

name

contact data

registration data

additional bookings

bank data (if necessary)

credit card data (if necessary)

Marketing & Development

name

contact data

photos/films

statistical data (ONLY anonymised)

2.3. Legal Basis for the data processing purposes:

Processing Purpose

Legal Basis

 

Participant Management

(Registration, Additional Bookings)

Binding completion of the registration for the participation of the selected event

Written confirmation of the group coordinator that participant data may be used

Binding booking of ticket(s) to one or more social events of the selected event

Binding booking of a travel insurance of the data subject - Mondial Congress & Events acts as intermediate only

Consent of the data subject (sensitive data)

 

Hotel Management

Binding conclusion of a hotel booking by the person concerned or his group coordinator
Written confirmation from the group coordinator that participant data may be used

 

Scientific Management &Coordination Grants und Awards

Binding completion of the abstract submission for the selected event

Acceptance of active participation in the selected event

 

Industry Management

(Exhibition & Sponsoring)

Binding contract conclusion of the data subject and the company represented by him/her to take part at the selected event

 

General Organisation

(Accreditation & Compliance, Accounting)

Fulfillment of contract and law

Legitimate interest of the controller (see point 4.4.)

 

Marketing & Development

Legitimate interest of the controller (see point 4.1.-4.2.)



 

2.4. Third Party Data Recipients – Categories:
The recipients only receive the data they require, not your full data record. Your data will only be forwarded when the organisational process makes it necessary – in accordance with your bookings – and when a legal basis exists.

 

Processing Purpose

Data Categories

Recipient Categories

Participant Management

Registration, Additional Bookings)

 

 

 

 

 

 

name

contact data

address data/invoice data

registration data

additional bookings

travel data (only if necessary)

passport data (only if necessary)

organising society, service providers (fulfilment agents)

special dietary requirements (sensitive data)

Caterer

Hotel Management

name
contact data
address data/invoice data
hotel booking data
travel data (if necessary)

credit card guarantees (if necessary) )

DMC, travel agency, hotels




Industry Management

(Exhibition & Sponsoring)

 

name

contact data

company data

organising society, service providers (fulfilment agents)

General Organisation /

Accreditation & Compliance

 

 

name & city/country

institution/organisation (if necessary)

specialisation (if necessary)

lecture data (speaker, topic, title)

organising society, relevant accreditation authorities, service providers (fulfilment agents)

General Organisation / Accounting

name

contact data

registration data

additional bookings

bank data (if necessary)

credit card data (if necessary)

organising society, responsible authorities, bank, fiscal office, tax consultant, service providers (fulfilment agents)

Marketing

name

contact data

online mailing provider;

Mailchimp - USA / Online Mailing Provider / A standard clause agreement with the provider of the mailing software Mailchimp regarding data protection according to the GDPR is in place.; SendinBlue etc.

Development

statistical data (ONLY anonymised)

organising society

2.5. Transfer to Third Country:

Processing Purpose

Data Categories

Recipient Categories

Scientific management & coordination of grants and awards

name

contact data

date of birth (if necessary)

date of graduation (if necessary)
Lecture data (speaker, topic, title)

Oasis – abstract management software – USA

A standard clause agreement with the provider of the abstract processing software Oasis regarding data protection according to the DSGVO is in place. 

Marketing

name
contact data

Mailchimp – USA / Online Mailing Provider / A standard clause agreement with the provider of the mailing software Mailchimp regarding data protection according to the GDPR is in place.; SendinBlue etc.

 

2.6. Data Storage Period:

Sensitive data (special dietary requirements), which are collected with consent of the data subjects, as well as passport data and information submitted for statistical data collection are irrecoverably deleted with the end of the event wrap-up.

All other data are stored for 7 years, to meet the retention period according to the Austrian VAT Act 1994 (Umsatzsteuergesetz 1994) and to permit post-event support and service (i.e. belated participation confirmations and presentation certificates).

In the case of (e.g. annually) recurring congresses, the data are stored for at least 7 years after the end of the entire event series.

Upon revocation of the person concerned, their data will be deleted immediately.

 

3. Data Subject Rights

We are pleased to inform you about your rights according to EU-GDPR:

 

3.1. Data Subject Rights acc. Art 15-21 EU-GDPR:

  • Right of access by the data subject
  • Right to rectification
  • Right to erasure/”Right to be forgotten”
  • Right to restriction of processing
  • Right to data portability
  • Right to object (at legitimate interest of the controller)

Detailed descriptions can be found here:
http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016R0679&from=EN
© European Union, http://eur-lex.europa.eu/, 1998-2018'

 

3.2. Right to withdraw consent acc. Art. 7 EU-GDPR

Depending on your participant status, we kindly ask you for different declarations of consent. These are queried within the online forms or directly inquired from the affected person/group coordinator/company representative. The declarations of consent are not compulsory according to the EU GDPR.

 

Each data subject has the right to withdraw his/her given consent(s) at any time. The withdrawal of the consent does not affect the legality of the processing carried out based on the declaration of consent until the withdrawal.

 

Processing of your data by 9. Österreichischen Pankreastages und/oder der Masterclass Pankreaschirurgie


Your personal data (comprising name, contact data, address data, organization/institute & registration category), collected by the Vienna Medical Academy GmbH, may be passed on to 9. Österreichischen Pankreastages and/or Masterclass Pankreaschirurgie. The named society has permission to process your personal data and to contact you directly for own purposes incl. society newsletters, promotion of topic-related events, information about activities of the society (eg: membership, competitions, travel grants, etc.) and the evaluation and further development of the current event, as well as its future editions.

-> this declaration of consent is queried within the online registration

 

3.3. Right to lodge a complaint with a supervisory authority acc. Art 77 EU-DSGVO
Every data subject shall have the right to lodge a complaint with a supervisory authority, if the data subject considers that the processing of personal data relating to him/her infringes to the EU-GDPR.

If in your opinion the data proceeding would be contrary to the data processing law or to your data protection high demands, you may complain to the Austrian data protection authority.

 

4. Description of other Purposes

Legitimate Interests of the Controller acc. Art 6 (1) f) EU-GDPR

4.1. Advertising/Marketing:
Processing data of the data subject to inform him/her about the above-mentioned event, as well as future and topic-related events.

4.2. Development:
Processing data of the data subject to develop the programme as well as the organisation and implementation of the above-mentioned event, future and topic-related events.

4.3. Publication of the programme:
Processing data of the data subject for the promotion and publication of the event programme via various communication channels (including website and print media).
Concerns the following data subject categories: speaker & chairs, abstract presenters, industry

4.4. Accreditation & Adherence to national and international compliance regulations: DFP, CME, EFPIA, MedTech, etc.
Processing data of the data subject in order to organise the accreditation of the scientific programme and to adhere to national and international compliance regulations in the field of medical events.

Concerns the following data subject categories: organising society, speaker & chairs, abstract presenters, industry

9. ÖSTERR. PANKREASTAG 2024 & MASTERCLASS PANKREASCHIRURGIE

           pankreastag@medacad.org
           +43 (1) 405 1383 25

Veranstalter:
Wiener Medizinische Akademie
ZVR: 887283875
Alser Strasse 4, 1090 Wien